Smart Audio Technologies Limited

1. Introduction

Smart Audio Technologies Limited (“Smart Audio”, “we”, “us” or “our”) is committed to protecting personal data and respecting privacy.This Privacy Policy explains how we collect, use, store and protect personal data in accordance with:

• The UK General Data Protection Regulation (UK GDPR)
• The Data Protection Act 2018
• The Privacy and Electronic Communications Regulations (PECR)
• Other applicable UK data protection legislation

This policy applies to visitors towww.smartaudiotechnologies.com, business contacts, suppliers, partners, investors, job applicants and other individuals whose personal data we process.

2. Data Controller

Smart Audio Technologies Limited

Company Registration Number: 11088278

Registered in England and Wales

Smart Audio is the data controller responsible for personal data processed under this policy.

Data protection enquiries may be directed to: Email:privacy@smartaudiotechnologies.com

3. Data Protection Principles

In accordance with Article 5 UK GDPR, Smart Audio processes personal data so that it is:

• Processed lawfully, fairly and transparently
• Collected for specified, explicit and legitimate purposes
• Adequate, relevant and limited to what is necessary
• Accurate and kept up to date
• Retained only for as long as necessary
• Processed securely with appropriate technical and organisational measures

Smart Audio maintains accountability for compliance with these principles.

4. Categories of Personal Data Collected

We may collect and process the following categories of personal data:

4.1 Website Users

• Name
• Email address
• Telephone number
• Company name
• IP address
• Browser and device information
• Website usage data
• Information submitted through contact forms

4.2 Business Contacts and Suppliers

• Name and job title
• Business contact information
• Company details
• Correspondence records
• Contractual information

4.3 Investors and Strategic Partners

• Contact details
• Professional background information
• Communication records

4.4 Job Applicants

• Name and contact details
• Curriculum vitae
• Employment history
• Qualifications
• Interview notes
• References where applicable

We do not knowingly collect personal data relating to children.

5. Lawful Bases for Processing

We process personal data under one or more of the following lawful bases:

• Legitimate interests – to operate, manage and develop our business, provided such interests are not overridden by individual rights
• Contractual necessity – where processing is required to perform or enter into a contract
• Legal obligation – to comply with statutory or regulatory requirements
• Consent – where required, including certain marketing communications

Where processing is based on consent, consent may be withdrawn at any time.

6. Purposes of Processing

Personal data may be processed for the following purposes:

• Responding to enquiries and communications
• Managing commercial and supplier relationships
• Administering contracts
• Recruitment and candidate assessment
• Maintaining and improving website functionality
• Ensuring information security
• Complying with legal and regulatory obligations
• Supporting participation in UK Ministry of Defence and Crown Commercial Service procurement processes

We do not sell personal data.

7. Cookies and Electronic Communications

Our website may use cookies and similar technologies to ensure functionality and analyse usage patterns.Where required under PECR, consent mechanisms are implemented for non-essential cookies.Marketing communications are sent only where permitted under UK GDPR and PECR. Individuals may unsubscribe from marketing communications at any time using the unsubscribe link provided or by contacting us directly.

8. Data Sharing

Personal data may be shared with:

• Professional advisers (legal, financial, regulatory)
• IT and cloud service providers
• Recruitment service providers
• Government authorities or regulators where required by law
• Contracting authorities where necessary for procurement participation

All third-party processors acting on our behalf are required to implement appropriate security measures and comply with UK data protection laws.

9. International Transfers

Where personal data is transferred outside the United Kingdom, appropriate safeguards are implemented, including:

• UK adequacy regulations
• International Data Transfer Agreements
• Standard contractual clauses

10. Data Security

Smart Audio implements appropriate technical and organisational measures designed to protect personal data against unauthorised or unlawful processing, accidental loss, destruction or damage.Security controls include:

• Access controls and role-based permissions
• Secure hosting environments
• Encryption where appropriate
• Confidentiality obligations
• Internal data handling procedures
• Incident response procedures

Access to personal data is restricted to authorised personnel on a need-to-know basis.

11. Data Breach Management

In the event of a personal data breach, Smart Audio will:

• Assess the nature and severity of the incident
• Notify the Information Commissioner’s Office within 72 hours where legally required
• Notify affected individuals where required under UK GDPR
• Implement appropriate remedial measures

12. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, regulatory and contractual obligations.Recruitment data relating to unsuccessful applicants is typically retained for up to 12 months unless consent is provided for extended retention.Retention periods may vary depending on the category of data and applicable legal requirements.

13. Automated Decision-Making

Smart Audio does not carry out automated decision-making or profiling that produces legal or similarly significant effects on individuals.

14. Defence and Security Context

Smart Audio operates within the defence and security sector. This website is not intended for the submission of classified or sensitive government information.Personal data submitted through this website should not include classified material.

15. Individual Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request rectification of inaccurate data
• Request erasure where applicable
• Request restriction of processing
• Object to processing
• Request data portability
• Withdraw consent where processing is based on consent

Requests may be submitted using the contact details provided above.

16. Complaints

If you believe your personal data has been processed unlawfully, you have the right to lodge a complaint with the Information Commissioner’s Office:Information Commissioner’s Officewww.ico.org.ukWe encourage individuals to contact us first so that we can address any concerns.

17. Policy Updates

This Privacy Policy may be updated periodically to reflect legal, regulatory or operational changes.

Last updated: 13 January 2026

Contact Us

Don't hesitate to contact us if you have any questions.
Via Email: hello@smartaudiotechnologies.com